iPhone and Google Apps - Sending emails from Gmail alias (nickname)

( 20 Votes ) 

Sending emails from Gmail nickname

If you use default iPhone Gmail IMAP (or MS Exchange) setup wizard, all emails will be sent from the primary Gmail alias. If you try to use an alias in the wizard it will not work as Gmail won't allow you to login using an alias. iPhone also doesn't allow to manually enter custom email address in the "From" field.
Luckily you can work around this by setting account using custom IMAP setup.

Let's say in Google apps you have primary email address This email address is being protected from spambots. You need JavaScript enabled to view it. and an additional alias (nickname) sales@domain.com. If you want iPhone to send emails from This email address is being protected from spambots. You need JavaScript enabled to view it. perform following setup (you must have This email address is being protected from spambots. You need JavaScript enabled to view it. alias already setup and activated in your Google Apps domain settings)

Settings > Mail, Contacts, Calendar > Add Account > Other > Add Mail Account

  1. Name: Sales
    Address: This email address is being protected from spambots. You need JavaScript enabled to view it.
    Password: ********
    Description: Gmail Sales
    NEXT
  2. Incoming Mail Server
    Host Name: imap.gmail.com
    User Name: This email address is being protected from spambots. You need JavaScript enabled to view it.
    Password: ********
    Outgoing Mail Server
    Host Name: smtp.gmail.com
    User Name: This email address is being protected from spambots. You need JavaScript enabled to view it.
    Password: *******
    NEXT

This account will now send all emails from nickname: sales@domain.com
This will also allow you to sync email, but not Contacts and Calendar.

If you want to sync contacts and calendar as well add additional account using iPhone Exchange wizard, but disable Email at the end of the setup:

Settings > Mail, Contacts, Calendar > Add Account > Microsoft Exchange
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
Domain:
Username: This email address is being protected from spambots. You need JavaScript enabled to view it.
Password: ********
NEXT

Server: m.google.com
NEXT

Disable Mail and and leave only Contacts and Calendar enabled.
SAVE

Sending emails from more than one nickname

If you want to send emails from more than one "nickname" on the same iPhone you can add another account for your second “nickname” using the same instructions. There is one little issue – if you try to add another account with the same incoming server details in step 2, iPhone tries to be clever and blocks you from saving settings saying  that account already exists. You can cheat it by adding . (dot) at the end of incoming mail server (imap.gmail.com.) this is still a valid DNS address and will resolve to the same IP.
This obviously means having duplicate accounts but you can set second account to fetch emails manually.

Another option is to create a new empty Gmail account and use new username and password in step 2 incoming mail server (step 1 and SMTP server details would be setup as per instructions). The advantage is that this account would always be empty so you wouldn't waste storage space and battery live syncing second identical account.


iPhone 3GS
iPhone 4
iPhone 4S
iPhone 5
iPad
Google Apps

Comments   

Lyrically Blest
+2 # Lyrically Blest 2011-09-08 17:39
Thank you!!! Finally! I tried about everything under the sun that effing Google recommended and couldn't find anything. This was about as simple as could be in the end. Saved my bacon.
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Dan
-1 # Dan 2012-02-23 02:28
This works but the only functions I can enable under iOS 5 are Mail and Notes... I definitely need to have calendar functionality. Any ideas?

Dan
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michael
0 # michael 2012-03-28 16:38
this is great, thanks a bunch!
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Jon
0 # Jon 2012-03-29 06:35
there is an issue, you end up getting duplicate email in each one of the imap accounts. The "Manual" setting really tells the iphone to only check email when the mail app is open. Really stupid.
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woon
0 # woon 2013-02-05 09:45
there is another issue that i would like to solve: syncing calendar with my alias email from iOS gadgets. Help~~~
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dan
0 # dan 2013-12-16 14:23
Thank you! Still very useful :)
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Earl
0 # Earl 2014-05-28 17:58
This helps so much for sending email from my NYU Alias. Thanks!
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